How Technology Has Permeated the Current Office Workspace

By: , On Monday, September 22nd, 2014

office

A moment of silence, please, for all those poor office workers who had to record everything on paper back in the fifties. The offices of today would look like the command deck of the Enterprise compared to what generations past had to work with. Let’s take a look at how completely our future-toys have changed the office.

5. WiFi

Wifi has been one of the biggest changes to the modern office. Previously, network cables had to be run all through the office ceilings and walls to reach each desk and terminal. Now, everyone just jumps on wirelessly, able to share files, communicate via chat and browse the internet whenever necessary. This often requires a complicated behind-the-scenes setup that has given rise to IT support companies like Keyspace
that take care of the installation and maintenance of such systems.

4. Print/Scan/Copy

Hard copies used to have to be written out by hand or produced on a typewriter. These days, digital word processing, spreadsheets and slide shows mean that physical reproduction of a given document is as easy as hitting the print button at the top of the screen. It’s in your hand a moment later. Have a hard copy you need digitised? Or a photocopy? No problem, the same machine can take care of that. And many of these machines don’t even require a physical network connection!

3. Bluetooth

Business people constantly have to deal with their mobile phone – another modern feat of engineering – ringing off the hook. Bluetooth headsets have improved many lives by simply removing the need to take the device out of one’s pocket every time it rings. Tap on the earpiece and chat away. Bluetooth has also found its way into everything from office projectors to computer mice, cutting the cord on many everyday annoyances.

2. Skype/VoIP

Video conferencing and Voice-over-IP services have cut travel costs and land line phone bills down to next to nothing. Why take an expensive, eight hour, cross-country flight for a single meeting when you can simply call in using Skype or pick up the phone? It’s also an extremely easy way for employees to join a company meeting without actually being present – Skype is available on every platform from PC to smartphones.

1. Tablets

Few things have made office life easier than the introduction of tablet computers. iPad, Surface, Galaxy Tab, Nexus – regardless of brand or operating system, tablets have completely changed
how we work with documents. Businesspeople no longer need to take a briefcase full of papers with them to meetings. Now, everything is stored in an easily shareable format at the user’s fingertips. Tablets also double as messenger, organiser, calendar, calculator, video phone and internet device.

Network/Security

In order to keep all this workplace data efficiently sent, stored and secured, networks of different sizes and structures have been established in offices all around the world. The sheer amount of data is staggering these days and there is an always increasing reliance on a sound level of networking support.

The pressures of day-to-day office life may not have changed much over the years, but the way we interact with those pressures certainly has. Efficiency has never been within such easy reach and with new devices and innovations being released all the time, the office continues to rapidly evolve.

What are your favourite office gadgets? How has technology improved your working week? Leave a comment below.

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